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privacy-policy.md

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Privacy Policy for Sonar Bot

Last Updated: Nov 3,2024

Introduction

Sonar Bot provides workflow event notifications through Discord and Telegram. This privacy policy explains how we collect, use, and protect information when you use our bots.

Information We Collect

Data Collected Automatically

  • Discord Channel IDs and Server (Guild) IDs
  • Telegram Chat IDs
  • Message IDs (for notification updates)

Data You Provide

  • Project IDs
  • API Keys
  • Workflow event data

How We Use Information

We collect and use the data to:

  • Send workflow notifications to designated Discord channels and Telegram chats
  • Update existing notifications
  • Manage channel/chat connections to projects
  • Maintain bot functionality

Data Storage

  • All data is stored securely in our database
  • We do not store message content beyond what's necessary for notifications
  • Channel/chat registrations are stored only until explicitly disconnected

Data Sharing

We do not:

  • Share your data with third parties
  • Store or log personal conversations
  • Access channels/chats where the bot is not explicitly configured
  • Store any data not directly related to bot functionality

User Rights

You can:

  • View your connection status using /status (Discord) or /status (Telegram)
  • Disconnect at any time using /disconnect (Discord) or /disconnect (Telegram)
  • Request removal of all associated data

Security

We implement security measures to protect your data:

  • Encrypted API communications
  • Secure database storage
  • Regular security updates

Data Retention

  • Connection data is retained until disconnection
  • Notification data is temporary and not permanently stored
  • Event data is processed in real-time and not archived

Updates to Privacy Policy

We may update this privacy policy. Users will be notified of significant changes through:

  • Bot status updates
  • Our official documentation
  • Service announcements

Contact

For privacy concerns or data requests, contact us through: GitHub: https://github.com/Bethel-nz/sonar

Platform-Specific Terms

This bot complies with:

  • Discord's Terms of Service and Developer Policy
  • Telegram's Terms of Service and Bot API Terms
  • All relevant platform policies

Legal Basis

We process data based on:

  • Explicit user consent through bot commands
  • Legitimate interests in providing notification services
  • Channel management permissions

Data Protection

Users can protect their data by:

  • Only connecting in appropriate channels/chats
  • Managing access permissions
  • Regularly checking connection status

Compliance

This bot operates in compliance with:

  • Discord and Telegram Platform Policies
  • Relevant data protection regulations
  • Industry security standards