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SF.rb August Meetup #8

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4 of 21 tasks
sienatime opened this issue Apr 29, 2016 · 0 comments
Open
4 of 21 tasks

SF.rb August Meetup #8

sienatime opened this issue Apr 29, 2016 · 0 comments

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@sienatime
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sienatime commented Apr 29, 2016 •
edited by lilliealbert
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Who's doing what? ✊

  • Venue liaison: @lilliealbert
  • Speaker wrangler: @stellacotton
  • Meetup poster / question answerer:
  • Emcee:

Planning Checklist ✔️

  • Date picked: August 2nd, 2016
  • Venue and sponsor found:
  • 5-7 min speaking slot filled
  • 20 min speaking slot no. 1 filled: Nwokedi Idika- Demystifying the Darknet
  • 20 min speaking slot no. 2 filled
  • Event posted to Meetup
  • Food / drinks confirmed
  • Emcee confirmed
  • Security / checkins wrangler confirmed

Week-of Checklist

Speaker Wrangler
  • Reconfirm speaker arrival time and tech needs
Venue Liason
  • Reconfirm food and drink plans
  • Send security check-in list day before - make sure list includes wait-listed folks and speakers
Meetup Poster/Question Answerer
  • Close wait list the day before
  • Send out RSVP reminder email & final logistics reminder
  • Send followup thank you email after the event
Check In Person
  • Download doc and bring computer for check in
Misc
  • Confirm who's got what in running the event
  • Go over physical object inventory:
    • Name tags
    • Ruby Cutie stickers
  • Create welcome slide with suggested question topic
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