Location Search

When the Location Selection setting is set to AJAX Search users will have the option to search for locations by name. The location search selection method is recommended for calendars with larger numbers of locations to manage.

Using the location search Saved Locations can be accessed quickly and easily for event management, event search and event submission using the AJAX powered Location Search tool within Helios. The functionality of this search varies, slightly, depending on where in Helios you are using it.

Note: Location search only searches Saved Locations. Custom locations are not searched as part of this functionality.

Universal Functionality

To conduct a location search begin by typing the name of the location into the search textbox (the form input labeled “Name Search:” under the “Location Information” heading). Once input reaches four characters or more Helios will begin to display available locations that match the criteria entered. The list of search results will update with each keystroke beginning with the fourth. For a more general search input less of the location name and more results will be displayed, for a more refined search use more detailed input.

Paged search results are displayed with 10 locations per page. When a search returns more than 10 results additional pages can be viewed using the page navigation at the bottom of the search results.

To select a location to use for the event or search click the location and the radio button next to it will be selected, the selection is confirmed with a feedback message.

Note: Input is not case sensitive. “Apple”, “apple”, “aPPLE”, “aPpLe” are all logically equivalent in terms of the location results produced.

Public Calendar

Location search on the public calendar functions differently for different tasks.

Event Submission

When search locations while submitting an event through the public calendar only active locations (locations that have not been deleted) that are set to public status are searched. Locations that are admin only status will not be returned in the results set.

Event Search

When searching events on the public calendar only active locations (locations that have not been deleted) that have current events assigned to them are searched. The public calendar event search allows Saved Location of both admin only and public status to be searched. Locations with no current events will not be included in the location search results because searching events for a location with no active events will result in an event search result of 0 events every time (so this type of search is prevented).

Note: Unless every location has at least 1 active event assigned to it and all locations are public status the Event Submission location search will likely return more results then the Event Search location search.

Admin Console

All admin functionality that includes location search searches all active locations regardless of their status or number of active events.

When searching for locations as an admin user results include two additional icons beside each location:

• Edit Location - Click this icon to edit the location.
• View on Google Maps - Click this icon to view the location on Google Maps (uses location geocode and Google Maps URL setting).

Note: An “active location” is one that has not been deleted by an administrator. If there are more locations in the database than are available in location search results it is because they have been deleted (their IsActive field has been set to 0). To purge these deleted locations from the database admin users can access the Manage Database tool within the admin console.